Admissions Portal

The CASPA Platform consists of a web-based Admissions Portal that gives PA programs a communication tool with CASPA. Admissions officers at PA programs as well as others designated at the programs have a secure site to help manage the applicants who have designated their particular PA program. Programs can get detailed applicant status information and view applicant information prior to and after mailings.

The Admissions Portal will sort the applications into different categories of applicant status. Below is a list of the categories and a brief explanation of each.

Applications Initiated: These are applicants who have selected your program, but who have not yet finished and e-submitted their applications. The applicant information is not available for viewing by programs while in this category. However, a number appears that indicates how many applicants are currently in this category. Using this number, programs can project how many applications they might receive in the future.

Applications e-submitted: These are applicants who have e-submitted their applications and are either missing transcripts and/or references. Once applications are in the e-submitted category, their contact information is available for viewing individually and as a group with the provided MS Excel® spreadsheet. The spreadsheet will give the name, address, phone number, and email address of each applicant in this category. This electronic data can then be used to create mailings or email messages to communicate with the applicants at an early stage of the admissions process.

Applications e-submitted/Transcripts Verified: These are applicants whose materials have been verified but do not have at least two references. These applicants are waiting for references to arrive before they are processed for mailing. When applicants are in this category, programs can view the course work and GPAs for each applicant.

Applications Complete/Transcripts Un-verified: These are applicants who have all of their transcripts and at least two references but have not had their transcripts verified. Once the transcripts are verified, the applications will be put into the next category.

Applications Complete/Transcripts Verified: These are applicants who have at least two references and have been verified by CASPA. These applications are considered complete and will be processed for mailing.

Applications mailed: These are applicants with complete applications who have been verified and have had applications sent to your program. You may refer to the Mailings section for the date the last mailing was sent and for the electronic version of each mailing. Please note that it may take up to one week for the physical paper mailing to reach your office.

Applications On Hold: Applicants who have been put on hold due to discrepancies found within the application. These discrepancies could include coursework errors, transcript problems or errors, bad payments, etc.

Applicants Un-delivered: These are applicants who have previously e-submitted their applications, but have had their applications sent back to them so that coursework corrections may be made. Please note that after the applicant has made the necessary corrections to the coursework section of the application, the applicant must e-submit their application again for it to be re-processed by the CASPA staff. Once the application has been resubmitted, it will appear in the next category below.

The Admissions Portal also allows programs to assign specific Admissions Decisions to each applicant. This year, the choices are limited to "Under review" and "Matriculated." This will be a good mechanism for programs to report the matriculated students at the end of the admissions process. In the future, more choices can be added in order to better organize their applicants through the Admissions Portal.

If your program does not have access and you are interested in finding out more information about this portal, please contact Ann Donnelly, CASPA Team Leader, at (617) 612-2082 or caspamgr@caspaonline.org.