Submission of Motions for Annual Business Meeting

1. Motions may be submitted by PAEA member programs, PAEA committees, or the PAEA Board of Directors. Motions submitted by member programs shall be signed by the voting representative of the member program except when submitted under New Business and subject to the two-thirds vote requirement.

2. Motions to be brought forth at the annual membership meeting shall be submitted in writing to the chair of the Governance Committee a minimum of 75 days prior to the annual membership meeting, and not later than August 15.

3. Sponsors of motions are encouraged to submit financial implications associated with the motions.

4. Once the motions have been received they will be immediately referred to the PAEA Finance Committee for financial evaluation.

5. Following the Finance Committee’s review, motions will be forwarded by September 1 to the Governance Committee, which will serve as a reference committee.

6. Members of the Governance Committee will meet in early September of each year to review all motions and ensure that they are consistent with current PAEA bylaws, policy, and procedures.

7. For motions found not to be consistent with PAEA bylaws or policies and procedures, the committee will contact the motion’s author and attempt to modify the motion, while retaining the original intent.

8. All motions, together with a statement from the Governance Committee on the motion’s implications, including financial implications, will be published in the October edition of the PAEA Networker and other appropriate communications vehicles.

9. A general forum for discussion of motions will be held at the PAEA Annual Education Forum prior to the business meeting. The time and the location of such meeting shall be determined by the board and published in the Annual Education Forum program.

Business Meeting Rules of Order

1. Motions not submitted by the deadline will only be considered under the New Business segment of the membership meeting on a time available basis. Such motions require a two-thirds majority vote to be considered.

2. A majority of members present, either in person or by proxy, will constitute a quorum. A majority of members present, although less than a quorum, may adjourn the meeting without notice, until a quorum is present. (PAEA Bylaws Article 4.14).

3. Each member program will have one voting representative designated in writing. Each member program will have one vote.

4. A gallery area shall be designated for guests, visitors, and dignitaries immediately behind the membership.

5. Debate on a motion and discussion on an issue shall include input from proponents and opponents. The president may limit the length of time allotted for debate on a particular topic. A member who has not spoken is privileged over one who has already discussed the motion. Each speaker shall be limited to five minutes on his first presentation, and three minutes on any subsequent presentation. The president may call on individuals to provide information as “expert witnesses” whose testimony shall be limited to the provision of information. When attempting to end the debate, a delegate may not precede the motion to vote immediately with testimony.

6. Persons who have a conflict of interest in the matter under consideration must publicly disclose that interest before initially testifying on the motion and before initially speaking on the floor about that resolution. A conflict of interest is defined as a financial, commercial, or other interest in the matter under consideration that is not readily available to other PAs and PAEA members.